Meeting Minutes

501(c), Tax Deductible.

Table Of Contents:

Leo District Leadership Meeting Minutes 2021.04.08 (Andy)


Date: Thursday, April 8, 2021

Start Time: 7:00 pm

End Time: 7:48 pm

Platform: Zoom

Attendance:

  • Angela Li - District President

  • Sophie McCreary - District VP, Menlo Atherton President

  • Andy Xu - District Secretary, Quantum Auxilia VP

  • Daphne Situ - District Director, Millbrae President

  • Alyssa Chew - District Director

  • Amelia Wu - District Director, Menlo-Atherton VP

  • Amelia Kratzer - Menlo-Atherton VP

  • Brian Wen - Millbrae VP

  • Lion Nina Tang -- District Advisor

Guests:

  • Lion Michael Kelly -- Millbrae Advisor

Topics:

  • Petition to Allow Vice Presidents to run for District President/VP positions

    1. Club VPs can run for current election

    2. We will use this year’s election as proof that the new proposal works -- pilot program for clause we are petitioning for

  • Election

    1. Date: April 10th, 6:00 - 6:30 pm

    2. President/VP candidates will give speeches, present themselves, etc.

    3. Treasurer/Secretary nominees will introduce themselves

    4. Individual Leo Clubs must decide their delegates for election(exact number for each club was emailed out previously) -- Please send names and emails of delegates to Lion Nina (ninatang6@gmail.com) and Leo Angela (angelali3621@gmail.com)

  • Theme for District Volunteer Events

    1. Helping kids in need -- Many of our existing projects are targeted towards young kids so this would fit very well

    2. Ways to find volunteer organizations to work with/kids to help -- School teachers, Online community groups (Nextdoor), Local government, Girl/Boy scouts, sports teams, etc.

  • Projects:

    1. Easter Cards for Seniors - canceled due to lack of participation

    2. Movie Night

      1. Friday, April 9, 4:30 - 5:30 pm

      2. Advertise to Leo clubs for sign ups

    3. Book Drive - SF Unified Leo

      1. Drop off used books to Sophie’s or Angela’s Houses

      2. Books will be delivered to SF Unified Leo, where they will be distributed to the SF community

      3. Another round of advertising, set deadline

      4. Design a flyer, similar to one for Movie Night (do not include dates so that we can reuse)

    4. Leo Tutoring Program

      1. New wave of advertising

      2. Send email about interest in expanding to older students (>12), target high school freshmen/sophomore

      3. Working on Math Curriculum - contact Dana

      4. New English curriculum?

      5. Sophie cautioned that kids are shifting to in-person learning vs. online

      6. Focus on fun events for kids vs. tutoring as schools reopen:

        1. Themed Craft Nights, (Mother’s/Father’s Day, Independence Day Other holidays, etc.)

        2. Movie Nights,

    5. Future Projects Ideas (Socially Distanced/In-person volunteer events)

      1. Sports Days with Kids with Special Needs (Quantum Auxilia participated in one before the pandemic)

      2. San Mateo’s “Raise a Reader” Program - Events in Libraries

        1. Host Online Reading Events, Work with Libraries to advertise

        2. Library can train student volunteers on how to read to young kids

  • Project database to share individual club projects with district

    1. Promote projects to district level

    2. Different clubs can participate each others’ events

  • New Positions (open to ANY Leo member) - Good opportunity for Leos to gain experience in the District

    1. Social Media Manager - Manage new social media accounts

    2. District Calendar Manager - Help create/setup district calendar with Lion Nina and Leo-Lion August

  • Next Meeting: April 22, 7 - 8pm

    1. District Meetings will be once every two weeks from now on

Leo District Leadership Meeting Minutes 2021.03.25 (Andy)


Date: Thursday, March 25, 2021

Start Time: 7:00 pm

End Time: 8:09 pm

Platform: Zoom

Attendance:

  • Angela Li - District President

  • Sophie McCreary - District VP, Menlo Atherton President

  • Andy Xu - District Secretary, Quantum Auxilia VP

  • Daphne Situ - District Director, Millbrae President

  • Dana Steinke - District Director, Quantum Auxilia President

  • Alyssa Chew - District Director

  • Amelia Kratzer - District Director, Menlo Atherton VP

  • Lion Nina Tang -- District Advisor


Topics:

  1. Petition to change District Officer Election rules

    1. Problem: Currently, only Leo Club Presidents are allowed to run for the District President and Vice President positions. However, many school-based Leo Clubs have officer roles based on seniority, and many club presidents are seniors who will graduate. Thus, the current rule unfairly restricts members from many school-based clubs from holding the District President and VP positions.

    2. Goal: To change the rule to allow both Leo Club Presidents and Vice Presidents to run for the District President and Vice President positions

    3. Steps

      1. Create poll to send out to Leo Clubs to determine interest

      2. Contact Lion Michael Chan and Lion Kevin Guess for advice & petition procedures

      3. Possibilities: Start a pilot program, Change rule for multiple districts, new clause, etc.

  2. District Officer Election

    1. Secretary and Treasurer Candidates should also submit a bio to demonstrate interest to the Future Leo District President, since the President is tasked with choosing the Secretary and Treasurer

    2. President and VP Candidate Bios due on Sunday, March 28 @11pm

    3. What happens in case no President or VP candidates - check with Leo Advisors

    4. Club members need to be registered in the MyLCI system to qualify for delegate vote calculation.

  3. Current Projects

    1. Movie Night

      1. Emailing elementary school teachers worked well to find kids to participate

      2. Need more Leos to sign up to lead discussion

    2. Easter Cards

      1. Drop off at Sophie’s house by March 26, or at Angela’s house by March 28 (Details on District Website)

      2. Need more card makers

      3. Possibilities: Make cards together at local parks

      4. Will need to cancel event if we don’t get many participants

      5. Each club please check with members to see if they are interested, and let everyone know in the Leo district club officers’ Hangouts.

    3. Food Sorting on Sundays

      1. Currently a Quantum Auxilia Club recurring activity. Can open to the whole District

      2. Food pantry / food bank is located in Santa Clara.

      3. Outdoors, Garage setting, open air, relatively safer than indoor activities.

      4. Sort food, push carts, load onto cars, track number of cartloads

      5. Open every Sunday 1:30 - 4pm.

      6. Counts as 3 volunteer hours per each Sunday trip

      7. Possibly divide into 1.5 hr shifts, so 2 leo clubs can share 1 full shift?

    4. Book Drive

      1. Ask clubs for feedback

      2. Received 1 box of books from MA Leos.

  4. Ways to get more Leos to Volunteer

    1. Open a District Instagram account - need a few officers to manage

    2. Suggestions for clubs

    3. Club Calendar to allow different clubs to see what each club is doing

  5. Future District Plans

    1. Appoint Committees/Committee Chairs to take on different responsibilities

    2. Expand to more in-person events

    3. Look at individual club projects to see which ones can be expanded to be district projects.

  6. Next Meeting: April 8th, 7-8pm

Leo District Special Meeting Regarding Election 2021.03.18 (video recording)


Date: Thursday, March 18, 2021

Start Time: 7:00 pm

End Time: 8:30 pm

Platform: Zoom


Attendance:

  • Angela Li - Leo District President

  • Sophie McCreary - Leo District VP

  • Andy Xu - Leo District Secretary

  • Daphne Situ - Millbrae Leo President

  • Dana Steinke - Leo District Director, Quantum Auxilia Leo President

  • Amelia Wu - Leo District Director, Menlo-Atherton VP

  • Alyssa Chew - Leo District Director

  • Alanna Yelland - Bay Area Leo VP

  • Amelia Kratzer - Menlo-Atherton Leo VP

  • Michael Mazzola - Capuchino Leo Co-President

  • Cayenne Wong -- Millbrae Leo Treasurer

  • Lion Nina Tang -- Leo District Advisor


Guests:

  • DG Fanny Chu

  • 1st VDG Dr. Jun Valera

  • Lion Kevin Guess -- Menlo-Atherton Leo Advisor

  • Lion Steve Picchi -- Lions District Constitution & Bylaws Committee

  • Lion Michael Simonini -- Lions District Constitution & Bylaws Committee

  • Leo Lion August Valera -- Global Service Team, Information Technology Committee

  • Lion Michael Kelly -- Millbrae Leo Advisor

  • Lion Carol Fung -- SF Unified Leo Advisor

  • Lion Ken Ibara - Capuchino Leo Advisor

  • Lion Michael Chan -- Silicon Valley Cyber Leo Advisor

  • Leo Lion Paul Caoili -- Gryphons Leo Advisor

  • Fan Steinke -- Quantum Auxilia Leo Co-Advisor


Video recording:


zoom_0.mp4

Photos from 03/18/2020:

Leo District Leadership Meeting Minutes 2021.03.11 (Andy)


Date: Thursday, March 11, 2021

Start Time: 7:00 pm

End Time: 8:09 pm

Platform: Zoom

Attendance:

  • Sophie McCreary - District VP, Menlo-Atherton President

  • Andy Xu - District Secretary, Quantum Auxilia VP

  • Daphne Situ - District Director, Millbrae President

  • Dana Steinke - District Director, Quantum Auxilia President

  • Amelia Wu - District Director, Menlo-Atherton VP

  • Alanna Yelland - Bay Area Leo Club VP

  • Rinko Miyoshi - Bay Area Leo Club Secretary

  • Amelia Kratzer - Menlo-Atherton VP

  • Lion Nina Tang -- District Advisor

Topics:

(Leo District President Angela was sick. Leo District VP Sophie led the mtg tonight.)

  1. Introduction of New Members - Alanna and Rinko

  2. Leo Leadership Symposium Recap

    • Symposium was a success!

    • at least 62 attendees

    • 12 Leo clubs had representatives attending

      • 9 clubs from our district, 4-C4

      • 3 from 4-C6

    • Photos & video recording on district website

  3. District Leadership Election

    • Dates

      • Election: Thursday, April 29, 7-8pm

      • Nomination Deadline: Sunday, March 28, 11 pm

    • Went over Leo District Constitution

      • https://www.leos.lions4c4.org/about-us#h.kgdpcb4y92p9

      • We will vote for all 7 officers instead of just President & Vice President

        • President & VP (must be club presidents)

        • Secretary, Treasurer, & 3 board directors (any club officer)

        • Automatically make Leo club presidents (for next year) Leo District Board Members if they come to at least 1 Leo District mtg next Lion/Leo year (7/1/2021 - 6/30/2022).

      • District officers who are leaving: Angela, Sophie, Melanie, Amelia Wu.


  • Candidates who want to run for a district position, please submit:

    • bio -- state your achievements in your Leo club and/or Leo district

    • photo

    • Leo club endorsement

    • sponsor Lions club endorsement (if you are running for President or VP)

    • by Sunday, March 28, 11 pm

  • Election page will be added to the Leo District website.


  • Finalize Voting Guidelines (Next meeting)

    • Only active members who joined BEFORE 07/01/2020 qualify

    • 10 club members = 1 vote for club

    • eg: if there were 25 members before 7/1, and there are no changes to the member count this year, the Leo club will have 3 votes – but if 5 of them left the club and 8 new members joined, there are only 20 eligible members, and the club will have 2 votes.

  • Update Lion MyLCI System - Club Advisors, Presidents, Secretaries

    • Please make sure all of your Leo club members are entered into the MyLCI system, and their JOIN DATE must reflect their original application date or somewhere close to that. Before or after 7/1 makes a difference.

    • All Leo members must have a signed application form. Parent’s signature on the 2nd page is very important.

  • How the voting will be conducted

    • Nina is still working with DG Fanny and the District's Constitution & Bylaw committee on the details. She will report back at the next mtg.

  1. Upcoming Projects

    • Movie Night & Discussion

      • Date and time: Friday, March 26, 4:30 pm - 5:30 pm

      • Signup Forms - Andy

      • Flyer - Rinko

      • Discussion Questions - Amelia

        • Shared Google Doc, Anyone can contribute

    • Easter Cards for Seniors

      • Drop-off Locations

        • West Bay: March 26 (Sophie's House)

        • South Bay: March 28 (Angela's House)

        • see District Hangouts for addresses

      • 400 Cards Total needed

        • If we don't get enough hand-drawn ones, will scan submitted cards and print some color copies.

    • Book Drive

      • Donate used books (can be from your friends and neighbors)

      • Each club decides on whether to participate or not, their own collection dates and drop-off locations.

      • District can help figure out how to get the books to Lion Carol.

    • Sharing Ideas on In-Person Events

      • Recycling Project - Sort out plastics and drop off at recycling center (Millbrae)

        • Roll up plastics: 1 full grocery bag ~ 1 lb.

        • Drop off locations: Millbrae city hall, public centers

        • Contact Trex/Safeway

      • Food sorting at churches (Quantum Auxilia)

      • Beach Cleanup (Menlo-Atherton)

        • Bring gloves, bags for trash, maintain social distancing

      • Easter Candy Bagging (Menlo-Atherton)

      • Should be Outdoors

  2. Other

    • Plan for district calendar

  3. Next meeting (Go over voting guidelines): March 18, 7pm

Leo District Leadership Meeting Minutes 2021.02.11 (Andy)


Date: Thursday, February 11, 2021

Start Time: 7:05 pm

End Time: 7:51 pm

Platform: Zoom


Attendance:

  • Angela Li - District President

  • Sophie McCreary - District VP, Menlo-Atherton President

  • Andy Xu - District Secretary, Quantum Auxilia VP

  • Amelia Wu - District Director, Menlo-Atherton VP

  • Dana Steinke - District Director, Quantum Auxilia President

  • Alyssa Chew - District Director, Millbrae Member

  • Amelia Kratzer - Menlo-Atherton VP

  • Lion Nina Tang -- District Advisor

Guests:

  • Leo Lion Elise Kratzer - Silicon Valley Cyber Leo co-Advisor, Past Leo District President

  • Leo Lion August Valera - Global Service Team Coordinator

  • Lion Carol Fung -- San Francisco Unified Leo Advisor

Topics:

  1. Communication Platform

    • Google Hangouts -- still missing some people

    • Sharing Event Calendar among Leo clubs. Leo Lion August suggested several options:

      • Shared Google Doc or Spreadsheet between Clubs. Then embed the doc/sheet on Leo District webpage.

      • Template/Google form for Adding Events, then copy to Leo District webpage

      • Shared Google Calendar

      • Weekly Email updates: individual clubs send to the district, then district sends summary email each week

  2. Leo Leadership Symposium

    • Date: Thursday, February 25

    • New Time: 7:30 pm - 9:00pm

    • Agenda: https://docs.google.com/document/d/1VwVH07PJZVRa1YKm-Q7q7ovvdjLzVU1yBK-GJeXjG2E/edit?usp=sharing

    • Guest speakers are all confirmed

    • Open to all Leos (not only Leo officers), Leo advisors, guest speakers, Lions district cabinet

    • Google Form Sign Ups - Collect Emails

    • Distribute Form to all Leo Clubs

    • Last day to RSVP: 2/23

    • Zoom link to be sent out on 2/24, the day before the Symposium

    • Leo Club videos to be played at the Symposium:

      • Received from 3 clubs: Quantum Auxilia, Gryphons, and MA

      • Please notify leodistrict4c4officers@googlegroups.com if your club is going to submit a video presentation or a slide presentation.

  3. Current Projects

  4. Discussion on How to Promote Events

    • Avoid weekends? Send out survey for preferred times

    • Nextdoor / WeChat

    • Things to think about when setting dates/times: Screentime, Age Range

  5. Leo District Election

    • Will discuss after Symposium

    • Nominations in March, Voting in April

    • Bylaws and Constitution will be shared later

  6. Next Meeting: March 11, 7pm - 8pm

Leo District Leadership Meeting Minutes 2021.01.28 (Andy)


Date: Thursday, January 28, 2021

Start time: 7:00 pm

End time: 8:11 pm

Platform: Zoom

Attendance:

  • Angela Li - District President

  • Sophie McCreary - District VP, Menlo-Atherton President

  • Andy Xu - District Secretary, Quantum Auxilia VP

  • Dana Steinke - District Director, Quantum Auxilia President

  • Amelia Wu - District Director, Menlo-Atherton VP

  • Alyssa Chew - District Director, Millbrae Member

  • Amelia Kratzer - Menlo-Atherton VP

  • Daphne Situ - Millbrae President

  • Michael Mazzola - Capuchino President

  • Lion Nina Tang -- District Advisor

Guests:

  • Leo Lion Elise Kratzer - Silicon Valley Cyber Leo co-Advisor, Past Leo District President

  • Leo Lion August Valera - Global Service Team Coordinator

  • Lion Marta Loewen -- Menlo-Atherton Advisor

  • Lion Ken Ibarra -- Capuchino Advisor

  • Lion Kevin Guess - District Leadership Coordinator, Menlo-Atherton co-Advisor


Topics:

1. Leo Speaker Contest

  • Contact sponsor Lion club to see if they will host the club-level contest.

  • Leos can go to non-sponsor Lion club to participate, as long as they only participate in 1 club-level contest.

2. Election (not on agenda, but was brought up)

    • To be held in April

    • Nomination in March

    • More details to be discussed after Symposium.

3. Review last meeting's meeting minutes

  • Andy made the motion to pass the meeting minutes.

  • Sophie seconded the motion.

  • 8 voted Aye, 1 Abstained. Meeting Minutes were passed.

4. Leo Leadership Training & Symposium

  • Date set to be: February 25, 7pm-8pm

  • Please send name, email, phone # for Leo Club President, VP, Secretary, and Treasurer to Angela. (Thanks to those who have already sent it!)

  • Reviewed agenda

    • Pledge of Allegiance - to be led by Daphine Situ

    • District governor introduction - to be led by Alyssa Chew

    • Invocation -- nobody volunteered. Angela will do it.

  • Volunteers are still needed for:

    • Leading Patriotic Song

    • Make event Flyer for the Symposium

5. Updates on District Projects

  • St. Patrick's Day (3/17) Cards for Senior Centers

    • Drop-off locations:

      • 1 in Menlo-Atherton, 1 in Saratoga

      • might need someone to volunteer to have another location in SF.

    • Drop-off Dates: March 13-14

    • Pickup from all locations: March 15 (Nina)

    • Confirm with senior center on 3/15 delivery date to make sure they have time to distribute. (Alyssa Chew)

  • RAFT Educational Kits (Andy)

    • Decide if individual clubs would like to participate

    • Drop-off Locations needed

  • Candy Bagging (Sophie)

    • Led by MA club

    • Pushed to Easter

  • Supplies Drive for Children's Hospital

    • 2nd round

    • Collection date to be determined

  • Book Drive

    • Collaborate with Lion Carol at SF Unified Lions Club

    • Collection date to be determined

6. Ways to Connect All District Clubs

  • Google groups -- for faster turn around

  • District Calendar -- to share events about each individual clubs

7. Next District Meeting: Feb 11th, 7 - 8pm


Leo District Leadership Meeting Minutes 2021.01.14 (Andy)


Date: Thursday, January 14, 2021

Start time: 7:00 pm

End time: 8:00 pm

Platform: Zoom


Attendance:

  • Angela Li -- Leo District President, Charter President of Quantum Auxilia Leo Club

  • Sophie McCreary -- Leo District Vice President, President of Menlo Atherton Leo Club

  • Andy Xu -- Leo District Secretary, VP of Quantum Auxilia Leo Club

  • Melanie Tam -- Leo District Treasurer, President of Bay Area Leo Club

  • Dana Steinke -- Leo District Director, President of Quantum Auxilia Leo Club

  • Amelia Wu -- Leo District Director, Menlo Atherton Leo Club

  • Alyssa Chew -- Leo District Director, VP of Millbrae Leo Club

  • Alyssa Mariah Clemena -- President of Gryphons Leo Club

  • Alyssa Angara -- President of San Francisco Unified Leo Club

  • Daphne Situ -- President of Millbrae Leo Club

  • Amelia Kratzer -- VP of Menlo Atherton Leo Club

  • Annika Bai -- President of Silicon Valley Cyber Leo Club

  • Lion Nina -- Leo District Advisor, Quantum Auxilia Leo Club Advisor

  • Lion Carol -- San Francisco Unified Leo Club Advisor

Topics:

1. District Events (https://sites.google.com/view/quantum-auxilia-leo-club/district-projects?authuser=0)

  • Leo Tutors n' Care

  • Storytime with Leos

  • Supply Drive for Ronald McDonald House

  • Thanksgiving Cards for Seniors

  • Winter Craft Night

2. Individual Club Projects

  • San Franciso Unified

    • Sunset Farmers Market - Hand out hand sanitizer, masks, etc.

  • Quantum Auxilia

    • Fruit Drive to raise money for NICU

    • Virtual Benefit Concert - prerecorded Youtube video

  • Menlo Atherton

    • Beach Cleanup

    • Holiday Cards and Wrapped Gifts for Veterans

    • Cans for Second Harvest

    • Candy for Ravenswood School District

    • Decorating Gingerbread houses with kids

  • Millbrae

  • Cyber

    • Mask and Care Package Distribution

    • Rock Painting to spread community positivity

    • Care packages for Women Empowerment - healthcare/beauty products

    • Toasty Socks Program

    • Downtown Streets Team, Redwood City

3. New District Event Ideas

  • RAFT Educational Kit Assembly (raft.net)

  • Book Donations - Orphanages, Schools

    • Ravenswood School District - Sophie

    • Community Book Distribution - Lion Carol

  • Leo Educational Stand on Sunset Blvd. SF

    • Third Sunday of Every Month

  • Valentine's Day Craft Night - Sophie

  • Candy/Treat packing for Ravenswood School District

  • Cards for Seniors - Holiday Themed, next one for St. Patrick's Day

  • Peace Posters Program - contact Lion Michael

  • Virtual Benefit Concert - Compilation of performances from every club

4. Leo Leadership Symposium

  • For all officers from district clubs

  • Video/Slide presentation from each club

  • Leadership training by Lions

  • Possible Dates: February 6,7, 13, 14, 20, 21, Possibly on a Thursday

5. Other Notes

  • Leo Student Speaker Contest - 2021 Theme: "Distance and Online Learning: Pros and Cons" (https://md4lions.org/student-speakers-contest)

  • For Collection Events

    • Determine drop off locations - one per club/region

    • Pick up all cards/books/etc from drop off locations

  • Future District Meetings

    • Biweekly, Thursdays 7pm-8pm

    • Next meeting date: Jan. 28, 2021


Leo District Officer Meeting Minutes 2021.01.09 (Andy)


Date: Saturday, January 9, 2021

Start time: 8:10 pm

End time: 8:33 pm

Platform: Zoom


Attendance:

  • Angela

  • Sophie

  • Dana

  • Andy

  • Amelia

  • Melanie

  • Advisor: Nina

Topics:


1. District General Meeting

  • Wear club t-shirts

  • Agenda:

    • Introductions, Names + Fun Facts

    • Share District projects and website

    • Share Individual club projects

    • Distribute Leo Constitution

2. Leo Leadership Symposium

  • Leadership Training by District Lions

  • For all officers from all Leo clubs

  • 2 min slide/video showcase for each club

3. District Officer Elections

  • Discuss more after General Meeting

Leo District Officer Meeting Minutes 2021.01.07 (Andy)


Date: Thursday, January 7, 2021

Start time: 9:00 pm

End time: 9:30 pm

Platform: Zoom


Attendance:

  • Angela

  • Andy

  • Alyssa

  • Dana

  • Melanie

  • Sophie

  • Advisor: Nina

Topics:

New Events: Focus on bringing unity into our communities


1. General Meeting for officers from all district clubs (Jan 14, 7-8pm)

2. Craft Nights

  • Once a month

3. Book Drive

  • Research Orphanages (Alyssa)

  • low-income families, libraries

  • Same collection method as senior center cards

4. RAFT Educational Kits (Andy)

5. Storytime with Leos

  • Upload Videos (Angela)

  • Advertise More

6. Supply Drive for Children's hospital

7. Leo District Convention (Sometime in Jan/Feb)

  • Officer Training

8. Other Ideas

  • Speaker Event

9. Discussion Meeting (Jan 9, 6-7pm)

  • Discuss plans for general meeting


Leo District Officer Meeting Minutes 2020.12.23 (Andy)

Date: Wednesday, December 23, 2020

Start time: 9:00 am

End time: 9:15 am

Platform: Zoom


Attendance:

  • Angela

  • Sophie

  • Andy

  • Alyssa

  • Advisor: Nina

Topics:

1. Winter Themed Craft Night

  • Signup forms and Information Sheets (Angela)

  • Design Advertisement flyer (Alyssa)

  • Volunteer Training - December 29, 10 am - 11 am

    • Teach crafts to volunteers (Sophie)

  • Event Date - December 30, 5 pm - 6 pm

2. General Meeting in January

  • District Officer Meeting - January 7, 7 pm - 8 pm

  • Meeting with all Leos - January 14, 7 pm - 8 pm

    • Introductions

    • Follow-ups

3. District Website (Sophie's sister)

  • Layout, site hosting, photos

Leo District Officer Meeting Minutes 2020.12.10 (Andy)


Date: Thursday, December 10, 2020

Start time: 7:00 pm

End time: 7:27 pm

Platform: Zoom


Attendance:

  • Angela

  • Sophie

  • Andy

  • Amelia

  • Advisor: Nina

Topics:


1. Virtual Craft Night

  • Changed to Valentine's day

  • Continue looking for crafts

2. Supply Drive

  • On hold until after winter break

3. Santa Meet and Greet: Tuesday, December 22, 6 pm - 7 pm

  • Find kids to participate - SpiderSmart Learning Center

  • Leos dress up as Santa or Elves, lead children in crafts and storytelling

  • Target Age group - 5 to 10 year olds

  • Multiple hosts - Lead activities, Act as moderators

  • 1 Leo per 3 kids

  • Create signup forms, shared doc with details

  • Meeting with Officers - December 18, 6 pm

  • Meeting with all volunteers - December 21


Leo District Officer Meeting Minutes 2020.12.05 (Andy)


Date: Saturday, December 5, 2020

Start time: 7:00 pm

End time: 7:37 pm

Platform: Zoom


Attendance:

  • Angela

  • Sophie

  • Andy

  • Dana

  • Alyssa

  • Advisor: Nina

Topics:


1. Cards/Letters for Seniors

  • Thanksgiving - 370 cards sent to San Bruno senior center and 20 to Cupertino senior center!!!

  • For the future: Christmas Cards, invest in a color printer

2. Virtual Craft Night

  • One big zoom meeting with breakout rooms

  • Look into gingerbread/cookie companies that can provide materials and kits

  • Look into orphanages that can participate (Andy)

  • Christmas craft night (Sophie)

  • Craft Ideas: Paper Snowflakes

3. Book Drive/Outside Book Exchange

  • For orphanages

4. Fruit Drive (on hold due to COVID-19 purple tier)

  • Quantum Auxilia did one, raised money for NICU

  • Contact vendor and confirm date and location

  • Leos handle presale - create and share signups for neighbors to buy fruit

  • Have multiple pickup locations - South Bay, Menlo Park

5. Ronald McDonald supply drive

  • Renew for Christmas?

6. Other supply drives

  • Firefighters, for the homeless

7. Menlo Atherton Leo Club Gingerbread house night

8. Leo District Officer Elections for next year

  • Review rules and procedures in January

  • Invite new Leo Clubs

Leo District Officer Meeting Minutes 2020.10.21 (Andy)


Date: Wednesday, October 21, 2020

Start time: 5:30 pm

End time: 5:54 pm

Platform: Zoom


Attendance:

  • Angela

  • Sophie

  • Andy

  • Dana

  • Amelia

  • Melanie

  • Advisor: Nina

Topics:


1. Candy Drive (Sophie)

  • Ravenswood School District is doing a Halloween parade

  • Needs 550 bags of candy, 5 pieces of candy per bag

  • Get bags and candy

  • Pickup bags/candy by Friday

  • Each club bags candy in a park, deliver back to Sophie

2. Cards/Letters for Seniors

  • Send signup forms to clubs

  • Decide pickup locations, arrange with clubs, set pickup date

  • Get festive stickers for sealing letters

3. New District Website to keep information/dates for events together

  • Find out if anyone is interested

  • Free hosting services: Google sites

4. Leo Tutors n' Care Curriculum (Amelia and Dana)

  • Meetup with groups

5. Storytime with Leos

  • Menlo-Atherton Club

    • Get a list of names of students who made recordings

    • Update sharing permissions for videos

6. Virtual Benefit Concert - We are the world

  • Get more signups!!! Once in a lifetime opportunity :))

  • Face filters if camera shy

  • Find music sheets, play an instrument instead of singing

7. Ronald McDonald House (Amelia)

  • We got costumes!

  • Contact RMH and get details about how many costumes they need, etc

  • Ask if they need face shields


Leo District Officer Meeting Minutes 2020.10.14 (Andy)


Date: Wednesday, October 14, 2020

Start time: 5:00 pm

End time: 5:45 pm

Platform: Zoom/Hangouts


Attendance:

  • Angela

  • Sophie

  • Andy

  • Alyssa

  • Melanie

  • Amelia

  • Advisor: Nina

Topics:


1. Senior Center, Cards/Penpals (Alyssa)

  • Senior Center 1

    • Make a bunch of no-name cards that can be passed out to seniors

    • On an 8.5x11 sheet of paper

    • Can have anything as long as it's appropriate

  • Senior Center 2

    • List of 330 Seniors

    • Make signup form to collect volunteers, then assign seniors to volunteers

    • More than one senior for every volunteer

  • Quantum Auxilia Leo Club

    • One time arts/crafts/card for seniors on a holiday

    • Penpal relationship

    • Pairing seniors with volunteers that signed up

    • Advisors collect, review and transport letters

    • No phone numbers/address to be safe

  • Signup form

    • Deadline for signups: THIS SUNDAY 10/18

    • ask if they want to do a one-time card or penpal

    • example letters

    • Spreadsheet listing out volunteers with paired seniors

  • Pickups/Collection

    • One set house for each area/club for volunteers to drop-off their letters

    • Pickup day where someone drives to all the houses and collects all letters

    • Set dates (one week collection period)

  • Card/Letter Format

    • Cards - Craft paper, Origami, Normal Paper

    • Letters - 8.5x11 paper in an envelope with senior's name

2. New Leo Clubs :)

  • Collect contact information

    • Cyber club (Sophie)

    • Need to get Leo IDs for officers from Alyssa's Club

  • Send them signups for events

3. Ronald McDonald House, Hospital (Amelia)

  • Book and toy drive - confirm with RMH (Amelia)

  • Non-perishable food items

  • Sign-up form (Angela)

  • Comfort kits, blankets, Hospital Materials

  • Halloween drive, costumes, toys, etc

  • Need to sanitize donations

  • Decide collection locations

4. Firefighters (Andy)

  • Supply Drive - Valley Churches United

  • On hold for now, focus on RMH drive

5. Virtual Benefit Concert: We are the World


Leo District Officer Meeting Minutes 2020.10.03 (Andy)


Date: Saturday, October 3, 2020

Start time: 5:00 pm

End time: 5:16 pm

Platform: Zoom


Attendance:

  • Angela

  • Sophie

  • Andy

  • Alyssa

  • Dana

  • Amelia

  • Advisor: Nina

Topics:


1. New Projects

  • Still awaiting responses from Santa Clara Fire Department, Schools, Senior Centers, Hospitals

  • Hospitals: Money Donations, Supply Drive, Appreciation Crafts

2. Future Meetings

  • Call a meeting if something important comes up (e.g. a reply from one of the places we contacted)

  • Better communication system

3. Leo Tutors n' Care

  • Work on making Youtube videos lessons for different subjects (Dana and Amelia)

4. Other Leo Clubs in District

  • Contacting Lions and figure out which Leo Clubs are still functioning (Nina)

Leo District Officer Meeting Minutes 2020.09.26 (Andy)


Date: Saturday, September 26, 2020

Start time: 5:01 pm

End time: 5:21 pm

Platform: Zoom


Attendance:

  • Angela

  • Sophia

  • Andy

  • Alyssa

  • Melanie

  • Advisor: Nina

Topics:


1. New Projects


  • School book donations (Sophie)

    • Contact Ravenwood school district

    • East Bay cities/schools

  • Firefighters/Fire Victims (Andy)

    • Contact local fire departments to find out ways to help, donate supplies, thank you cards

    • Create doc in District folder with links

  • Letters for Seniors (Alyssa)

    • Email senior centers

    • Email template

    • Create Guidelines for volunteers

2. Leo Tutors n' Care

  • New signup form to renew the program

  • Include questions about the new events


Leo District Officer Meeting Minutes 2020.09.16


<minutes to be found>


Leo District Officer Meeting Minutes 2020.??.??


<More meeting minutes to be found>

Leo District Officer Meeting Minutes 2020.06.28


Date: Jun 28, 2020

<minutes to be found>

Leo District Officer Meeting Minutes 2020.06.13 (Jason)


Date: Jun 13, 2020

  • Meeting Minutes: 10am -11am

  • Updates on the program:

    • Develop seminar series about specific subjects to have more students

    • Summer volunteering ideas: senior homes, penpal, call them weekly

  • Social event for our students/tutors: movie night + literature analysis


    • free book exchange on a table
(with a Leo district sign), then post photos on our district FB page

  • New board selection

    • Recommendation for 3 positions.

Leo District Officer Meeting Minutes 2020.??.??


<More meeting minutes to be found>

Leo District Officer Meeting Minutes 2020.03.28 (Jason)


Date: Mar 28, 2020

Today’s meeting started at 4:10 and ended at 4:51. Here is what we are planning to do before our next meeting on Tuesday:

  • Set up the google calendar for online tutoring shifts (Zoe)

  • Set up the google form for both parents/Leos to sign up (Angela)

  • Set up the spreadsheet as an organizer with links to sign up/information about Leos (Meloni)

  • Ask each club members about who is interested in participating in teaching/babysitting program



Leo District Officer Meeting Minutes 2020.03.23 (Angela)


Topic: Leo District Mtg -- Covid-19 Volunteer Discussion

Date: Mar 23, 2020

Time: The meeting started at 5:30 and ended at 6:34.

Attendees: Angela Li, Mathew Wang, Sophie McCrearyson, Jason Ji, Andy Xu, Nina Tang


We brainstormed the following ideas for potential volunteering activities that the Leos in

the district can participate during the COVID 19 outbreak:

  1. Code development for an app where youths can help to get grocery for seniors

  • Joint venture with TogaLink (Mathew’s leading), already underway

  • 3 different task states:

    • Mark request on map (Red)

    • People can pick up task, get groceries for the requestor (mark picked up orders Orange)

    • Mark completed tasks (Green). Toggle to show / hide Completed tasks

  • Food allergies, liability issues.

  • Can Leos’ actually go out to buy groceries?

  • How to handle payment?

  • Coder volunteers must be proficient in JavaScript

  • Leos can help with calling elderly neighbors to let them know about the service, and help them put in order requests if they are not tech-proficient to get online themselves.


  1. Online babysitting for kids by playing games/doing educational activities

  • Focus on serving Teachers, Doctors, Nursers, etc 1st-line personnels’ kids.

  • Separate kids by age group / grades.

  • Parents can mark time slots they need help with.

  • Leos can read stories to them, teach them songs, art and craft, etc

  • Tutor older kids?

  • Liability disclosures to parents

  • Need to have some regulations for Leo babysitters & teachers.

  1. #2 can be combined with Fundraiser for “feed the hunger”

  • We can donate the $$ to an organization that already handles food acquisition & distribution.

  • Possible choices:

    • Second Harvest Food Bank

    • River of Life Christian Church has been distributing free food for people in need.


  1. Donation of urgent goods (masks) /money to hospitals

  2. Donation of Hygiene items to homeless shelters

    • Unopened


Action Items:

  • Determine 501c organization to donate to.

    • Discuss with Cindy Zheng

    • Reach out to ROLCC

  • How to implement the online babysitting project? Need to spec out details.


Followup:


https://docs.google.com/document/d/15gq5rN27nyzGNEclP4Kp9KLmUb8Ehq4dhsZK-j3X2rU/edit


Leo District Officer Meeting Minutes 2020.03.21 (Jason)


Date: Mar 21, 2020

Attendees: Angela Li, Mathew Wang, Sophie McCrearyson, Jason Ji, Andy Xu, Nina Tang

The meeting started at 5:30 and ended at 6:34. We brainstormed the following ideas for potential volunteering activities that the Leos in the district can participate during the COVID 19 outbreak:

1. Code development for an app where youths can help to get grocery for seniors

2. Online babysitting for kids by playing games/doing educational activities

3. Donation of urgent goods (masks) /money to hospitals

Leo District Officer Meeting Minutes 2020.02.09


< meeting minutes to be found>