Meeting Minutes
Table Of Contents:
Leo District Officer Meeting Minutes 2021.07.25 (Brian)
Date: Sunday, July 25th, 2021
Start Time: 5:10 pm
End Time: 5:31 pm
Platform: Zoom
Attendance:
Andy Xu -- District President, Quantum Auxilia President
Amelia Kratzer -- District VP, Menlo-Atherton President
Lion Nina Tang -- District Advisor
Brian Wen -- District Secretary, Millbrae Leos President
Alyssa Chew -- District Treasurer
Topics:
Raft Update:
In San Jose
Might become District-Wide
Other Leos clubs can participate in helping make education kits
Leos Plastic Recycling Project
Lion Nina has been in touch with the Saratoga mayor
Plan to use Millbrae Leos as a success story
Remake the Millbrae Leos document and rebrand it as a district project
Millbrae Leos can go help kickstart Quantum Auxilia’s recycling project
Bay Area Leos
Potentially need help with Plastic Recycling Project
Relatively new (second year active)
Lion Nina has been acting as an interim advisor
Club Spreadsheet
Update spreadsheet with every clubs new board
Email clubs that are don’ participate in District meetings
Lion Nina and Andy will email all individual club advisors for new board info
Whoever is free will put new Board meeting info into the spreadsheet
Next meeting: August 15th 5:00-6:00pm
Leo District Officer Meeting Minutes 2021.07.11 (Brian)
Date: Sunday, July 11th 2021
Start Time: 5:05 pm
End Time: 6:20 pm
Platform: Zoom
Attendance:
Andy Xu -- District President, Quantum Auxilia President
Amelia Kratzer -- District VP-Elect, Menlo-Atherton VP
Lion Nina Tang -- District Advisor
Lion Michael Kelly -- District Co-Advisor
Angela Li -- past District President
Shaarvari Malladi -- Board of Directors
Dana Steinke -- Board of Directors, Past Quantum Auxilia President
Brian Wen -- District Secretary, Millbrae Leos President
Topics:
District Beach Party
Checklist Game
Learn the names of 3 Leos
Find a shell
Participate in the Sand Castle Building Contest
Bounce a volleyball on your hands 5 times in a row
Play a round of spikeball
Play a round of Bocce Ball
Play a game of soccer
Make a paper airplane
Do 10 jumping jacks
Make a fun drawing of the beach party
Prizes for Checklist Game
Candy
Amazon or iTunes Gift Cards ($20 or $10)
Sand Castle Building Contest
30 minutes to build
Pick themes on the spot
Disney
Unity and Acceptance
Famous places to visit
Ancient
Memes
Desserts/Food
Judge based on :
Creativity
Height
Attention to detail
Prizes for Sand Castle Building
Gift Cards
Plushies
Advertisements
Have to send out more emails to Leos clubs to encourage attendance
Sports + Commodities
Many sports (soccer, spikeball, volleyball)
Snacks bought by Amelia
Drinks brought by Andy
Sign up sheet for items : https://docs.google.com/spreadsheets/d/1gw5Hu0O5tEW6rkns-fYWU3ZL9ifu7kTLcpTMrPmNl4g/edit#gid=0
Social Media Team
Take pictures to post on the instagram/social media
Kylie and David are now the social team managers
Next meeting: July 25th, 5-6 pm
Leo District Officer Meeting Minutes 2021.06.20 (Andy)
Date: Sunday, June 20, 2021
Start Time: 5:00 pm
End Time: 5:55 pm
Platform: Zoom
Attendance:
Angela Li - District President
Andy Xu - District President-Elect, District Secretary, Quantum Auxilia VP
Amelia Kratzer - District VP-Elect, Menlo-Atherton VP
Brian Wen - District Secretary-Elect, Millbrae VP
Daphne Situ - District Director, Millbrae President
Alanna Yelland - Bay Area Vice President
Lion Nina Tang -- District Advisor
Lion Michael Kelly -- District Co-Advisor
Topics:
RAFT
Start a pilot program in an individual club as a test before opening to district
Expand the Plastic Recycling project to the Leo district
Trex Recycling Guide: https://docs.google.com/document/d/1gNlmiv01B8P66nvNENyRdy9lNy8mXl0FET-wUm8LRM8/edit
Other clubs can use this guide to start a similar recycling project in their own cities
Millbrae Leos won a $500 grant in the SCRS Challenge for their Plastic Recycling Project!!!
SCRS Challenge Award: https://www.smcoe.org/for-communities/sustainable-and-climate-resilient-schools-challenge/2021-challenge-winners-and-standout-leaders.html
SCRS Challenge Summary: https://docs.google.com/document/d/1ZZmmw4HR_tSeq5JfDsfPZHr7ucR8LOJTUpoYG-XZsD8/edit
SanTrams Anti-Racism Project (Millbrae ARC)
Volunteers design art that promotes anti-racism that will be painted onto public-transit buses
Beach Party
Planning:
Send out info doc with when2meet/google forms
Determine date – Sometime from mid July to early August
3 hrs long
12pm - 3pm
Or 1pm - 4m
Decide beach location that allows easy access for all clubs
Ocean Beach (Warmer) or Baker Beach
Activities: Volleyball, Spikeball, Icebreakers, Raffle
Remember facts about 3 Leos you didn’t know before for a prize
Maybe a large poster to make the event location clear
Other concerns: Crowded beaches, Vaccinations
Increasing Membership within clubs
Offer Incentives: Free trip to Great America for members (Millbrae on July 23rd), Club bonding events like bowling, Santa Cruz, etc.
Transitioning to new district cabinet
Next Meeting:
June 24, 5pm - 5:30pm (For Beach Party updates)
Leo District Leadership Meeting Minutes 2021.05.06 (Andy)
Date: Thursday, May 6, 2021
Start Time: 7:00 pm
End Time: 8:00 pm
Platform: Zoom
Attendance:
Angela Li - Leo District President
Sophie McCreary - Leo District VP, Menlo-Atherton President
Andy Xu - Leo District Secretary, Quantum Auxilia VP
Alyssa Chew - Leo District Director
Amelia Wu - Leo District Director, Menlo-Atherton VP
Daphne Situ - Leo District Director, Millbrae President
Amelia Kratzer - Menlo-Atherton VP
Calista Shohet - San Carlos Co-President
Malia Kubodera - San Carlos Co-President
Paul Salceda - Silicon Valley Cyber Secretary
Lion Nina Tang -- Leo District Advisor
Guests:
Lion Dr. Jun Valera -- 1st Vice District Governor
Lion John Hui -- 2nd Vice District Governor
Lion Yvonne Kantola -- Lions District 4-C4 Cabinet Secretary
Lion Michael Simonini -- Lions District Constitution & ByLaws Committee Chair
Lion Steve Picchi -- Lions District Constitution & ByLaws Committee Chair
Leo Lion August Valera -- Global Service Team, Information Technology Committee
Lion Margaret Lee -- Youth Outreach Committee Chair
Lion Kevin Guess -- Menlo-Atherton Leo Advisor
Lion Michael Chan -- Silicon Valley Cyber Leo Advisor
Lion Michael Kelly -- Millbrae Leo Advisor
Topics:
Recap on Leo District Election and results
Leo District President Elect Andy Xu and Leo District Vice President Elect Amelia Kratzer gave speeches
Leo District President Elect Andy Xu appointed the Leo District Secretary and Treasurer for the next term
Secretary: Brian Wen
Treasurer: Alyssa Chew
Lion Guests gave congratulatory and encouraging messages
School exam season is coming up
We will halt all meetings, events and projects until mid June.
Leo District Project Updates & Discussion:
Leo Study Sessions during exam season?
Breakout Rooms for different subjects
Students can join at any time during the session
Ask clubs for interest by sending out a survey
Meeting Host does not have to be tutoring at the event
Social Event for all Leos in the district to meet each other and exchange ideas
Could also serve as a recruiting event
Can advertise in schools, libraries, etc.
One in the summer/One in the winter
Ideas: Beach Party
Wufoo App for polling, event registration and payment, organized reports, etc. (contact Lion John Hui for details)
Wufoo Tutorial: https://www.dropbox.com/s/o9oqcrohe04t12p/Wufoo.mp4?dl=0
Social Media
Retrieved login & pwds for old Instagram/Facebook accounts (Thank you, Leo-Lion August Valera)
Need multiple Leos to manage social media accounts and posts
Have 1 volunteer -- Millbrae Leo Secretary, David Lock
Post to website, send out email to clubs
Future In-Person Projects
RAFT
Low-cost Educational STEAM kits for students around the Bay Area
Plastic Recycling Project (Millbrae Leos)
Very successful in Millbrae
Collect at city hall
Recycle at Safeway
Register with Trex Company that makes furniture from recycled plastic
Involves everyone: Leos, community members, families, children
Leos mentor younger volunteers about recycling: Daisy scouts, etc.
Every 500 pounds = new park bench with plaque that memorializes club
Other District clubs should start as soon as possible to maintain the momentum
Fruit Sale Fundraiser (Quantum Auxilia Leos)
Collaborated with local farmers to host fruit sale
Raised money for VMC Neonatal Intensive Care Unit
Quantum Auxilia hosted twice, collected over $1000 in donations
Advertised to the community via NextDoor, WeChat, etc.
Recurring Event, other district clubs can host their own
Food and Supplies Drive/ Book Drive
Will collect supplies and books in June (after exam season)
Stick to advertising for now
Free Bowling Event for Leos
Save the date: July 3rd, 9:30 am @Bel Mateo Bowl
Free bowling lane for all District Leos
Please contact 2nd VDG Lion John Hui if you can make it (lionjohnhui@icloud.com)
Next Meeting
District Meetings will be temporarily put on hold due to school tests and finals. Our next meeting will be in mid-June (official date will be sent out later).
Leo District Officer Meeting Minutes 2021.04.08 (Andy)
Date: Thursday, April 8, 2021
Start Time: 7:00 pm
End Time: 7:48 pm
Platform: Zoom
Attendance:
Angela Li - District President
Sophie McCreary - District VP, Menlo Atherton President
Andy Xu - District Secretary, Quantum Auxilia VP
Daphne Situ - District Director, Millbrae President
Alyssa Chew - District Director
Amelia Wu - District Director, Menlo-Atherton VP
Amelia Kratzer - Menlo-Atherton VP
Brian Wen - Millbrae VP
Lion Nina Tang -- District Advisor
Guests:
Lion Michael Kelly -- Millbrae Advisor
Topics:
Petition to Allow Vice Presidents to run for District President/VP positions
Club VPs can run for current election
We will use this year’s election as proof that the new proposal works -- pilot program for clause we are petitioning for
Election
Date: April 10th, 6:00 - 6:30 pm
President/VP candidates will give speeches, present themselves, etc.
Treasurer/Secretary nominees will introduce themselves
Individual Leo Clubs must decide their delegates for election(exact number for each club was emailed out previously) -- Please send names and emails of delegates to Lion Nina (ninatang6@gmail.com) and Leo Angela (angelali3621@gmail.com)
Theme for District Volunteer Events
Helping kids in need -- Many of our existing projects are targeted towards young kids so this would fit very well
Ways to find volunteer organizations to work with/kids to help -- School teachers, Online community groups (Nextdoor), Local government, Girl/Boy scouts, sports teams, etc.
Projects:
Easter Cards for Seniors - canceled due to lack of participation
Movie Night
Friday, April 9, 4:30 - 5:30 pm
Advertise to Leo clubs for sign ups
Book Drive - SF Unified Leo
Drop off used books to Sophie’s or Angela’s Houses
Books will be delivered to SF Unified Leo, where they will be distributed to the SF community
Another round of advertising, set deadline
Design a flyer, similar to one for Movie Night (do not include dates so that we can reuse)
Leo Tutoring Program
New wave of advertising
Send email about interest in expanding to older students (>12), target high school freshmen/sophomore
Working on Math Curriculum - contact Dana
New English curriculum?
Sophie cautioned that kids are shifting to in-person learning vs. online
Focus on fun events for kids vs. tutoring as schools reopen:
Themed Craft Nights, (Mother’s/Father’s Day, Independence Day Other holidays, etc.)
Movie Nights,
Future Projects Ideas (Socially Distanced/In-person volunteer events)
Sports Days with Kids with Special Needs (Quantum Auxilia participated in one before the pandemic)
San Mateo’s “Raise a Reader” Program - Events in Libraries
Host Online Reading Events, Work with Libraries to advertise
Library can train student volunteers on how to read to young kids
Project database to share individual club projects with district
Promote projects to district level
Different clubs can participate each others’ events
New Positions (open to ANY Leo member) - Good opportunity for Leos to gain experience in the District
Social Media Manager - Manage new social media accounts
District Calendar Manager - Help create/setup district calendar with Lion Nina and Leo-Lion August
Next Meeting: April 22, 7 - 8pm
District Meetings will be once every two weeks from now on
Leo District Officer Meeting Minutes 2021.03.25 (Andy)
Date: Thursday, March 25, 2021
Start Time: 7:00 pm
End Time: 8:09 pm
Platform: Zoom
Attendance:
Angela Li - District President
Sophie McCreary - District VP, Menlo Atherton President
Andy Xu - District Secretary, Quantum Auxilia VP
Daphne Situ - District Director, Millbrae President
Dana Steinke - District Director, Quantum Auxilia President
Alyssa Chew - District Director
Amelia Kratzer - District Director, Menlo Atherton VP
Lion Nina Tang -- District Advisor
Topics:
Petition to change District Officer Election rules
Problem: Currently, only Leo Club Presidents are allowed to run for the District President and Vice President positions. However, many school-based Leo Clubs have officer roles based on seniority, and many club presidents are seniors who will graduate. Thus, the current rule unfairly restricts members from many school-based clubs from holding the District President and VP positions.
Goal: To change the rule to allow both Leo Club Presidents and Vice Presidents to run for the District President and Vice President positions
Steps
Create poll to send out to Leo Clubs to determine interest
Contact Lion Michael Chan and Lion Kevin Guess for advice & petition procedures
Possibilities: Start a pilot program, Change rule for multiple districts, new clause, etc.
District Officer Election
Secretary and Treasurer Candidates should also submit a bio to demonstrate interest to the Future Leo District President, since the President is tasked with choosing the Secretary and Treasurer
President and VP Candidate Bios due on Sunday, March 28 @11pm
What happens in case no President or VP candidates - check with Leo Advisors
Club members need to be registered in the MyLCI system to qualify for delegate vote calculation.
Current Projects
Movie Night
Emailing elementary school teachers worked well to find kids to participate
Need more Leos to sign up to lead discussion
Easter Cards
Drop off at Sophie’s house by March 26, or at Angela’s house by March 28 (Details on District Website)
Need more card makers
Possibilities: Make cards together at local parks
Will need to cancel event if we don’t get many participants
Each club please check with members to see if they are interested, and let everyone know in the Leo district club officers’ Hangouts.
Food Sorting on Sundays
Currently a Quantum Auxilia Club recurring activity. Can open to the whole District
Food pantry / food bank is located in Santa Clara.
Outdoors, Garage setting, open air, relatively safer than indoor activities.
Sort food, push carts, load onto cars, track number of cartloads
Open every Sunday 1:30 - 4pm.
Counts as 3 volunteer hours per each Sunday trip
Possibly divide into 1.5 hr shifts, so 2 leo clubs can share 1 full shift?
Book Drive
Ask clubs for feedback
Received 1 box of books from MA Leos.
Ways to get more Leos to Volunteer
Open a District Instagram account - need a few officers to manage
Suggestions for clubs
Club Calendar to allow different clubs to see what each club is doing
Future District Plans
Appoint Committees/Committee Chairs to take on different responsibilities
Expand to more in-person events
Look at individual club projects to see which ones can be expanded to be district projects.
Next Meeting: April 8th, 7-8pm
Leo District Special Meeting Regarding Election 2021.03.18 (video recording)
Date: Thursday, March 18, 2021
Start Time: 7:00 pm
End Time: 8:30 pm
Platform: Zoom
Attendance:
Angela Li - Leo District President
Sophie McCreary - Leo District VP
Andy Xu - Leo District Secretary
Daphne Situ - Millbrae Leo President
Dana Steinke - Leo District Director, Quantum Auxilia Leo President
Amelia Wu - Leo District Director, Menlo-Atherton VP
Alyssa Chew - Leo District Director
Alanna Yelland - Bay Area Leo VP
Amelia Kratzer - Menlo-Atherton Leo VP
Michael Mazzola - Capuchino Leo Co-President
Cayenne Wong -- Millbrae Leo Treasurer
Lion Nina Tang -- Leo District Advisor
Guests:
DG Fanny Chu
1st VDG Dr. Jun Valera
Lion Kevin Guess -- Menlo-Atherton Leo Advisor
Lion Steve Picchi -- Lions District Constitution & Bylaws Committee
Lion Michael Simonini -- Lions District Constitution & Bylaws Committee
Leo Lion August Valera -- Global Service Team, Information Technology Committee
Lion Michael Kelly -- Millbrae Leo Advisor
Lion Carol Fung -- SF Unified Leo Advisor
Lion Ken Ibara - Capuchino Leo Advisor
Lion Michael Chan -- Silicon Valley Cyber Leo Advisor
Leo Lion Paul Caoili -- Gryphons Leo Advisor
Fan Steinke -- Quantum Auxilia Leo Co-Advisor
Video recording:
zoom_0.mp4Photos from 03/18/2020:
Leo District Officer Meeting Minutes 2021.03.11 (Andy)
Date: Thursday, March 11, 2021
Start Time: 7:00 pm
End Time: 8:09 pm
Platform: Zoom
Attendance:
Sophie McCreary - District VP, Menlo-Atherton President
Andy Xu - District Secretary, Quantum Auxilia VP
Daphne Situ - District Director, Millbrae President
Dana Steinke - District Director, Quantum Auxilia President
Amelia Wu - District Director, Menlo-Atherton VP
Alanna Yelland - Bay Area Leo Club VP
Rinko Miyoshi - Bay Area Leo Club Secretary
Amelia Kratzer - Menlo-Atherton VP
Lion Nina Tang -- District Advisor
Topics:
(Leo District President Angela was sick. Leo District VP Sophie led the mtg tonight.)
Introduction of New Members - Alanna and Rinko
Leo Leadership Symposium Recap
Symposium was a success!
at least 62 attendees
12 Leo clubs had representatives attending
9 clubs from our district, 4-C4
3 from 4-C6
Photos & video recording on district website
District Leadership Election
Dates
Election: Thursday, April 29, 7-8pm
Nomination Deadline: Sunday, March 28, 11 pm
Went over Leo District Constitution
We will vote for all 7 officers instead of just President & Vice President
President & VP (must be club presidents)
Secretary, Treasurer, & 3 board directors (any club officer)
Automatically make Leo club presidents (for next year) Leo District Board Members if they come to at least 1 Leo District mtg next Lion/Leo year (7/1/2021 - 6/30/2022).
District officers who are leaving: Angela, Sophie, Melanie, Amelia Wu.
Candidates who want to run for a district position, please submit:
bio -- state your achievements in your Leo club and/or Leo district
photo
Leo club endorsement
sponsor Lions club endorsement (if you are running for President or VP)
by Sunday, March 28, 11 pm
Election page will be added to the Leo District website.
Finalize Voting Guidelines (Next meeting)
Only active members who joined BEFORE 07/01/2020 qualify
10 club members = 1 vote for club
eg: if there were 25 members before 7/1, and there are no changes to the member count this year, the Leo club will have 3 votes – but if 5 of them left the club and 8 new members joined, there are only 20 eligible members, and the club will have 2 votes.
Update Lion MyLCI System - Club Advisors, Presidents, Secretaries
Please make sure all of your Leo club members are entered into the MyLCI system, and their JOIN DATE must reflect their original application date or somewhere close to that. Before or after 7/1 makes a difference.
All Leo members must have a signed application form. Parent’s signature on the 2nd page is very important.
How the voting will be conducted
Nina is still working with DG Fanny and the District's Constitution & Bylaw committee on the details. She will report back at the next mtg.
Upcoming Projects
Movie Night & Discussion
Date and time: Friday, March 26, 4:30 pm - 5:30 pm
Signup Forms - Andy
Flyer - Rinko
Discussion Questions - Amelia
Shared Google Doc, Anyone can contribute
Easter Cards for Seniors
Drop-off Locations
West Bay: March 26 (Sophie's House)
South Bay: March 28 (Angela's House)
see District Hangouts for addresses
400 Cards Total needed
If we don't get enough hand-drawn ones, will scan submitted cards and print some color copies.
Book Drive
Donate used books (can be from your friends and neighbors)
Each club decides on whether to participate or not, their own collection dates and drop-off locations.
District can help figure out how to get the books to Lion Carol.
Sharing Ideas on In-Person Events
Recycling Project - Sort out plastics and drop off at recycling center (Millbrae)
Roll up plastics: 1 full grocery bag ~ 1 lb.
Drop off locations: Millbrae city hall, public centers
Contact Trex/Safeway
Food sorting at churches (Quantum Auxilia)
Beach Cleanup (Menlo-Atherton)
Bring gloves, bags for trash, maintain social distancing
Easter Candy Bagging (Menlo-Atherton)
Should be Outdoors
Other
Plan for district calendar
Next meeting (Go over voting guidelines): March 18, 7pm
Leo District Leadership Meeting Minutes 2021.02.11 (Andy)
Date: Thursday, February 11, 2021
Start Time: 7:05 pm
End Time: 7:51 pm
Platform: Zoom
Attendance:
Angela Li - District President
Sophie McCreary - District VP, Menlo-Atherton President
Andy Xu - District Secretary, Quantum Auxilia VP
Amelia Wu - District Director, Menlo-Atherton VP
Dana Steinke - District Director, Quantum Auxilia President
Alyssa Chew - District Director, Millbrae Member
Amelia Kratzer - Menlo-Atherton VP
Lion Nina Tang -- District Advisor
Guests:
Leo Lion Elise Kratzer - Silicon Valley Cyber Leo co-Advisor, Past Leo District President
Leo Lion August Valera - Global Service Team Coordinator
Lion Carol Fung -- San Francisco Unified Leo Advisor
Topics:
Communication Platform
Google Hangouts -- still missing some people
Sharing Event Calendar among Leo clubs. Leo Lion August suggested several options:
Shared Google Doc or Spreadsheet between Clubs. Then embed the doc/sheet on Leo District webpage.
Template/Google form for Adding Events, then copy to Leo District webpage
Shared Google Calendar
Weekly Email updates: individual clubs send to the district, then district sends summary email each week
Leo Leadership Symposium
Date: Thursday, February 25
New Time: 7:30 pm - 9:00pm
Agenda: https://docs.google.com/document/d/1VwVH07PJZVRa1YKm-Q7q7ovvdjLzVU1yBK-GJeXjG2E/edit?usp=sharing
Guest speakers are all confirmed
Open to all Leos (not only Leo officers), Leo advisors, guest speakers, Lions district cabinet
Google Form Sign Ups - Collect Emails
Distribute Form to all Leo Clubs
Last day to RSVP: 2/23
Zoom link to be sent out on 2/24, the day before the Symposium
Leo Club videos to be played at the Symposium:
Received from 3 clubs: Quantum Auxilia, Gryphons, and MA
Please notify leodistrict4c4officers@googlegroups.com if your club is going to submit a video presentation or a slide presentation.
Current Projects
Valentine's Day Craft Night
Need more Leo Volunteers - Promote to Clubs
Details & signup info: https://sites.google.com/view/leodistrict4c4/projects/valentine-crafting
St. Patrick's Day Senior Cards
Please promote in every Leo Club
Details & signup info: https://sites.google.com/view/leodistrict4c4/projects/cards-for-seniors-st-patrick
RAFT Learning Kits
Send out survey/Hangouts to determine participation
Limitation: 15 per signup
Possibly an event for individual clubs if there are a lot of Leos interested
Movie Nights
For students currently in Leo Tutors 'n Care program. But open to other kids.
Possible Dates: April 5 - 9, Spring Break
Age range: 5 - 13, PG Movies
Movie, Documentaries, TV Shows (e.g. The Last Airbender)
Summer Movie Nights, Advertise Leo Tutors n' Care
Leo Tutors n' Care Curriculum
New Math Curriculum plan in shared folder: https://drive.google.com/drive/folders/1mYtrdWXRkqqSjKMOHv6v344YssfEIuF5
To provide more material for the math tutors
Anyone interested in collaborating with Dana & Andy, please speak up
Discussion on How to Promote Events
Avoid weekends? Send out survey for preferred times
Nextdoor / WeChat
Things to think about when setting dates/times: Screentime, Age Range
Leo District Election
Will discuss after Symposium
Nominations in March, Voting in April
Bylaws and Constitution will be shared later
Next Meeting: March 11, 7pm - 8pm
Leo District Leadership Meeting Minutes 2021.01.28 (Andy)
Date: Thursday, January 28, 2021
Start time: 7:00 pm
End time: 8:11 pm
Platform: Zoom
Attendance:
Angela Li - District President
Sophie McCreary - District VP, Menlo-Atherton President
Andy Xu - District Secretary, Quantum Auxilia VP
Dana Steinke - District Director, Quantum Auxilia President
Amelia Wu - District Director, Menlo-Atherton VP
Alyssa Chew - District Director, Millbrae Member
Amelia Kratzer - Menlo-Atherton VP
Daphne Situ - Millbrae President
Michael Mazzola - Capuchino President
Lion Nina Tang -- District Advisor
Guests:
Leo Lion Elise Kratzer - Silicon Valley Cyber Leo co-Advisor, Past Leo District President
Leo Lion August Valera - Global Service Team Coordinator
Lion Marta Loewen -- Menlo-Atherton Advisor
Lion Ken Ibarra -- Capuchino Advisor
Lion Kevin Guess - District Leadership Coordinator, Menlo-Atherton co-Advisor
Topics:
1. Leo Speaker Contest
Theme: Distance and Online Learning – Pros and Cons
Contact sponsor Lion club to see if they will host the club-level contest.
Leos can go to non-sponsor Lion club to participate, as long as they only participate in 1 club-level contest.
2. Election (not on agenda, but was brought up)
To be held in April
Nomination in March
More details to be discussed after Symposium.
3. Review last meeting's meeting minutes
Andy made the motion to pass the meeting minutes.
Sophie seconded the motion.
8 voted Aye, 1 Abstained. Meeting Minutes were passed.
4. Leo Leadership Training & Symposium
Date set to be: February 25, 7pm-8pm
Please send name, email, phone # for Leo Club President, VP, Secretary, and Treasurer to Angela. (Thanks to those who have already sent it!)
Reviewed agenda
Pledge of Allegiance - to be led by Daphine Situ
District governor introduction - to be led by Alyssa Chew
Invocation -- nobody volunteered. Angela will do it.
Volunteers are still needed for:
Leading Patriotic Song
Make event Flyer for the Symposium
5. Updates on District Projects
Valentine's Day Craft Night:
Sophie's Presentation on craft ideas - https://docs.google.com/presentation/d/1fTJXkbQVwVUjJB5IK5Guir_C9q2If_wDBn_kth4YNwU/edit#slide=id.gb8825867bf_0_56)
Date: February 13 - Possible Times: 10am-11am, 11am-12pm
Signup sheets to be sent out later
Please advertise for more kids to come
St. Patrick's Day (3/17) Cards for Senior Centers
Drop-off locations:
1 in Menlo-Atherton, 1 in Saratoga
might need someone to volunteer to have another location in SF.
Drop-off Dates: March 13-14
Pickup from all locations: March 15 (Nina)
Confirm with senior center on 3/15 delivery date to make sure they have time to distribute. (Alyssa Chew)
RAFT Educational Kits (Andy)
Decide if individual clubs would like to participate
Drop-off Locations needed
Candy Bagging (Sophie)
Led by MA club
Pushed to Easter
Supplies Drive for Children's Hospital
2nd round
Collection date to be determined
Book Drive
Collaborate with Lion Carol at SF Unified Lions Club
Collection date to be determined
6. Ways to Connect All District Clubs
Google groups -- for faster turn around
District Calendar -- to share events about each individual clubs
7. Next District Meeting: Feb 11th, 7 - 8pm
Leo District Leadership Meeting Minutes 2021.01.14 (Andy)
Date: Thursday, January 14, 2021
Start time: 7:00 pm
End time: 8:00 pm
Platform: Zoom
Attendance:
Angela Li -- Leo District President, Charter President of Quantum Auxilia Leo Club
Sophie McCreary -- Leo District Vice President, President of Menlo Atherton Leo Club
Andy Xu -- Leo District Secretary, VP of Quantum Auxilia Leo Club
Melanie Tam -- Leo District Treasurer, President of Bay Area Leo Club
Dana Steinke -- Leo District Director, President of Quantum Auxilia Leo Club
Amelia Wu -- Leo District Director, Menlo Atherton Leo Club
Alyssa Chew -- Leo District Director, VP of Millbrae Leo Club
Alyssa Mariah Clemena -- President of Gryphons Leo Club
Alyssa Angara -- President of San Francisco Unified Leo Club
Daphne Situ -- President of Millbrae Leo Club
Amelia Kratzer -- VP of Menlo Atherton Leo Club
Annika Bai -- President of Silicon Valley Cyber Leo Club
Lion Nina -- Leo District Advisor, Quantum Auxilia Leo Club Advisor
Lion Carol -- San Francisco Unified Leo Club Advisor
Topics:
1. District Events (https://sites.google.com/view/quantum-auxilia-leo-club/district-projects?authuser=0)
Leo Tutors n' Care
Storytime with Leos
Supply Drive for Ronald McDonald House
Thanksgiving Cards for Seniors
Winter Craft Night
2. Individual Club Projects
San Franciso Unified
Sunset Farmers Market - Hand out hand sanitizer, masks, etc.
Quantum Auxilia
Fruit Drive to raise money for NICU
Virtual Benefit Concert - prerecorded Youtube video
Menlo Atherton
Beach Cleanup
Holiday Cards and Wrapped Gifts for Veterans
Cans for Second Harvest
Candy for Ravenswood School District
Decorating Gingerbread houses with kids
Millbrae
Community Drive-ins
Cards and Pumpkin carving for senior centers
Plastic Recycling Project (Trex Lumber) https://www.trex.com/recycling/recycling-programs/
Cyber
Mask and Care Package Distribution
Rock Painting to spread community positivity
Care packages for Women Empowerment - healthcare/beauty products
Toasty Socks Program
Downtown Streets Team, Redwood City
3. New District Event Ideas
RAFT Educational Kit Assembly (raft.net)
Book Donations - Orphanages, Schools
Ravenswood School District - Sophie
Community Book Distribution - Lion Carol
Leo Educational Stand on Sunset Blvd. SF
Third Sunday of Every Month
Valentine's Day Craft Night - Sophie
Candy/Treat packing for Ravenswood School District
Cards for Seniors - Holiday Themed, next one for St. Patrick's Day
Peace Posters Program - contact Lion Michael
Virtual Benefit Concert - Compilation of performances from every club
4. Leo Leadership Symposium
For all officers from district clubs
Video/Slide presentation from each club
Leadership training by Lions
Possible Dates: February 6,7, 13, 14, 20, 21, Possibly on a Thursday
5. Other Notes
Leo Student Speaker Contest - 2021 Theme: "Distance and Online Learning: Pros and Cons" (https://md4lions.org/student-speakers-contest)
For Collection Events
Determine drop off locations - one per club/region
Pick up all cards/books/etc from drop off locations
Future District Meetings
Biweekly, Thursdays 7pm-8pm
Next meeting date: Jan. 28, 2021
Leo District Officer Meeting Minutes 2021.01.09 (Andy)
Date: Saturday, January 9, 2021
Start time: 8:10 pm
End time: 8:33 pm
Platform: Zoom
Attendance:
Angela
Sophie
Dana
Andy
Amelia
Melanie
Advisor: Nina
Topics:
1. District General Meeting
Wear club t-shirts
Agenda:
Introductions, Names + Fun Facts
Share District projects and website
Share Individual club projects
Distribute Leo Constitution
2. Leo Leadership Symposium
Leadership Training by District Lions
For all officers from all Leo clubs
2 min slide/video showcase for each club
3. District Officer Elections
Discuss more after General Meeting
Leo District Officer Meeting Minutes 2021.01.07 (Andy)
Date: Thursday, January 7, 2021
Start time: 9:00 pm
End time: 9:30 pm
Platform: Zoom
Attendance:
Angela
Andy
Alyssa
Dana
Melanie
Sophie
Advisor: Nina
Topics:
New Events: Focus on bringing unity into our communities
1. General Meeting for officers from all district clubs (Jan 14, 7-8pm)
2. Craft Nights
Once a month
3. Book Drive
Research Orphanages (Alyssa)
low-income families, libraries
Same collection method as senior center cards
4. RAFT Educational Kits (Andy)
5. Storytime with Leos
Upload Videos (Angela)
Advertise More
6. Supply Drive for Children's hospital
7. Leo District Convention (Sometime in Jan/Feb)
Officer Training
8. Other Ideas
Speaker Event
9. Discussion Meeting (Jan 9, 6-7pm)
Discuss plans for general meeting
Leo District Officer Meeting Minutes 2020.12.23 (Andy)
Date: Wednesday, December 23, 2020
Start time: 9:00 am
End time: 9:15 am
Platform: Zoom
Attendance:
Angela
Sophie
Andy
Alyssa
Advisor: Nina
Topics:
1. Winter Themed Craft Night
Signup forms and Information Sheets (Angela)
Design Advertisement flyer (Alyssa)
Volunteer Training - December 29, 10 am - 11 am
Teach crafts to volunteers (Sophie)
Event Date - December 30, 5 pm - 6 pm
2. General Meeting in January
District Officer Meeting - January 7, 7 pm - 8 pm
Meeting with all Leos - January 14, 7 pm - 8 pm
Introductions
Follow-ups
3. District Website (Sophie's sister)
Layout, site hosting, photos
Leo District Officer Meeting Minutes 2020.12.10 (Andy)
Date: Thursday, December 10, 2020
Start time: 7:00 pm
End time: 7:27 pm
Platform: Zoom
Attendance:
Angela
Sophie
Andy
Amelia
Advisor: Nina
Topics:
1. Virtual Craft Night
Changed to Valentine's day
Continue looking for crafts
2. Supply Drive
On hold until after winter break
3. Santa Meet and Greet: Tuesday, December 22, 6 pm - 7 pm
Find kids to participate - SpiderSmart Learning Center
Leos dress up as Santa or Elves, lead children in crafts and storytelling
Target Age group - 5 to 10 year olds
Multiple hosts - Lead activities, Act as moderators
1 Leo per 3 kids
Create signup forms, shared doc with details
Meeting with Officers - December 18, 6 pm
Meeting with all volunteers - December 21
Leo District Officer Meeting Minutes 2020.12.05 (Andy)
Date: Saturday, December 5, 2020
Start time: 7:00 pm
End time: 7:37 pm
Platform: Zoom
Attendance:
Angela
Sophie
Andy
Dana
Alyssa
Advisor: Nina
Topics:
1. Cards/Letters for Seniors
Thanksgiving - 370 cards sent to San Bruno senior center and 20 to Cupertino senior center!!!
For the future: Christmas Cards, invest in a color printer
2. Virtual Craft Night
One big zoom meeting with breakout rooms
Look into gingerbread/cookie companies that can provide materials and kits
Look into orphanages that can participate (Andy)
Christmas craft night (Sophie)
Craft Ideas: Paper Snowflakes
3. Book Drive/Outside Book Exchange
For orphanages
4. Fruit Drive (on hold due to COVID-19 purple tier)
Quantum Auxilia did one, raised money for NICU
Contact vendor and confirm date and location
Leos handle presale - create and share signups for neighbors to buy fruit
Have multiple pickup locations - South Bay, Menlo Park
5. Ronald McDonald supply drive
Renew for Christmas?
6. Other supply drives
Firefighters, for the homeless
7. Menlo Atherton Leo Club Gingerbread house night
Needs four more volunteers: https://forms.gle/45pf5sLATYgHB1mPA
Training session: December 17
Event Date: December 18
8. Leo District Officer Elections for next year
Review rules and procedures in January
Invite new Leo Clubs
Leo District Officer Meeting Minutes 2020.10.21 (Andy)
Date: Wednesday, October 21, 2020
Start time: 5:30 pm
End time: 5:54 pm
Platform: Zoom
Attendance:
Angela
Sophie
Andy
Dana
Amelia
Melanie
Advisor: Nina
Topics:
1. Candy Drive (Sophie)
Ravenswood School District is doing a Halloween parade
Needs 550 bags of candy, 5 pieces of candy per bag
Get bags and candy
Pickup bags/candy by Friday
Each club bags candy in a park, deliver back to Sophie
2. Cards/Letters for Seniors
Send signup forms to clubs
Decide pickup locations, arrange with clubs, set pickup date
Get festive stickers for sealing letters
3. New District Website to keep information/dates for events together
Find out if anyone is interested
Free hosting services: Google sites
4. Leo Tutors n' Care Curriculum (Amelia and Dana)
Meetup with groups
5. Storytime with Leos
Menlo-Atherton Club
Get a list of names of students who made recordings
Update sharing permissions for videos
6. Virtual Benefit Concert - We are the world
Get more signups!!! Once in a lifetime opportunity :))
Face filters if camera shy
Find music sheets, play an instrument instead of singing
7. Ronald McDonald House (Amelia)
We got costumes!
Contact RMH and get details about how many costumes they need, etc
Ask if they need face shields
Leo District Officer Meeting Minutes 2020.10.14 (Andy)
Date: Wednesday, October 14, 2020
Start time: 5:00 pm
End time: 5:45 pm
Platform: Zoom/Hangouts
Attendance:
Angela
Sophie
Andy
Alyssa
Melanie
Amelia
Advisor: Nina
Topics:
1. Senior Center, Cards/Penpals (Alyssa)
Senior Center 1
Make a bunch of no-name cards that can be passed out to seniors
On an 8.5x11 sheet of paper
Can have anything as long as it's appropriate
Senior Center 2
List of 330 Seniors
Make signup form to collect volunteers, then assign seniors to volunteers
More than one senior for every volunteer
Quantum Auxilia Leo Club
One time arts/crafts/card for seniors on a holiday
Penpal relationship
Pairing seniors with volunteers that signed up
Advisors collect, review and transport letters
No phone numbers/address to be safe
Signup form
Deadline for signups: THIS SUNDAY 10/18
ask if they want to do a one-time card or penpal
example letters
Spreadsheet listing out volunteers with paired seniors
Pickups/Collection
One set house for each area/club for volunteers to drop-off their letters
Pickup day where someone drives to all the houses and collects all letters
Set dates (one week collection period)
Card/Letter Format
Cards - Craft paper, Origami, Normal Paper
Letters - 8.5x11 paper in an envelope with senior's name
2. New Leo Clubs :)
Collect contact information
Cyber club (Sophie)
Need to get Leo IDs for officers from Alyssa's Club
Send them signups for events
3. Ronald McDonald House, Hospital (Amelia)
Book and toy drive - confirm with RMH (Amelia)
Non-perishable food items
Sign-up form (Angela)
Comfort kits, blankets, Hospital Materials
Halloween drive, costumes, toys, etc
Need to sanitize donations
Decide collection locations
4. Firefighters (Andy)
Supply Drive - Valley Churches United
On hold for now, focus on RMH drive
5. Virtual Benefit Concert: We are the World
Send to your clubs to sign up
Sign-ups due SUNDAY 10/18, recordings due FRIDAY 10/23
16-20 singers
Only record vocal portion, don't record the accompaniment music (use earbuds)
Leo District Officer Meeting Minutes 2020.10.03 (Andy)
Date: Saturday, October 3, 2020
Start time: 5:00 pm
End time: 5:16 pm
Platform: Zoom
Attendance:
Angela
Sophie
Andy
Alyssa
Dana
Amelia
Advisor: Nina
Topics:
1. New Projects
Still awaiting responses from Santa Clara Fire Department, Schools, Senior Centers, Hospitals
Hospitals: Money Donations, Supply Drive, Appreciation Crafts
2. Future Meetings
Call a meeting if something important comes up (e.g. a reply from one of the places we contacted)
Better communication system
3. Leo Tutors n' Care
Work on making Youtube videos lessons for different subjects (Dana and Amelia)
4. Other Leo Clubs in District
Contacting Lions and figure out which Leo Clubs are still functioning (Nina)
Leo District Officer Meeting Minutes 2020.09.26 (Andy)
Date: Saturday, September 26, 2020
Start time: 5:01 pm
End time: 5:21 pm
Platform: Zoom
Attendance:
Angela
Sophia
Andy
Alyssa
Melanie
Advisor: Nina
Topics:
1. New Projects
School book donations (Sophie)
Contact Ravenwood school district
East Bay cities/schools
Firefighters/Fire Victims (Andy)
Contact local fire departments to find out ways to help, donate supplies, thank you cards
Create doc in District folder with links
Letters for Seniors (Alyssa)
Email senior centers
Email template
Create Guidelines for volunteers
2. Leo Tutors n' Care
New signup form to renew the program
Include questions about the new events
Leo District Officer Meeting Minutes 2020.09.16
<minutes to be found>
Leo District Officer Meeting Minutes 2020.??.??
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Leo District Officer Meeting Minutes 2020.06.28
Date: Jun 28, 2020
<minutes to be found>
Leo District Officer Meeting Minutes 2020.06.13 (Jason)
Date: Jun 13, 2020
Meeting Minutes: 10am -11am
Updates on the program:
Develop seminar series about specific subjects to have more students
Summer volunteering ideas: senior homes, penpal, call them weekly
Social event for our students/tutors: movie night + literature analysis
free book exchange on a table (with a Leo district sign), then post photos on our district FB page
New board selection
Recommendation for 3 positions.
Leo District Officer Meeting Minutes 2020.??.??
<More meeting minutes to be found>
Leo District Officer Meeting Minutes 2020.03.28 (Jason)
Date: Mar 28, 2020
Today’s meeting started at 4:10 and ended at 4:51. Here is what we are planning to do before our next meeting on Tuesday:
Set up the google calendar for online tutoring shifts (Zoe)
Set up the google form for both parents/Leos to sign up (Angela)
Set up the spreadsheet as an organizer with links to sign up/information about Leos (Meloni)
Ask each club members about who is interested in participating in teaching/babysitting program
Leo District Officer Meeting Minutes 2020.03.23 (Angela)
Topic: Leo District Mtg -- Covid-19 Volunteer Discussion
Date: Mar 23, 2020
Time: The meeting started at 5:30 and ended at 6:34.
Attendees: Angela Li, Mathew Wang, Sophie McCrearyson, Jason Ji, Andy Xu, Nina Tang
We brainstormed the following ideas for potential volunteering activities that the Leos in
the district can participate during the COVID 19 outbreak:
Code development for an app where youths can help to get grocery for seniors
Joint venture with TogaLink (Mathew’s leading), already underway
3 different task states:
Mark request on map (Red)
People can pick up task, get groceries for the requestor (mark picked up orders Orange)
Mark completed tasks (Green). Toggle to show / hide Completed tasks
Food allergies, liability issues.
Can Leos’ actually go out to buy groceries?
How to handle payment?
Coder volunteers must be proficient in JavaScript
Leos can help with calling elderly neighbors to let them know about the service, and help them put in order requests if they are not tech-proficient to get online themselves.
Online babysitting for kids by playing games/doing educational activities
Focus on serving Teachers, Doctors, Nursers, etc 1st-line personnels’ kids.
Separate kids by age group / grades.
Parents can mark time slots they need help with.
Leos can read stories to them, teach them songs, art and craft, etc
Tutor older kids?
Liability disclosures to parents
Need to have some regulations for Leo babysitters & teachers.
#2 can be combined with Fundraiser for “feed the hunger”
We can donate the $$ to an organization that already handles food acquisition & distribution.
Possible choices:
Second Harvest Food Bank
River of Life Christian Church has been distributing free food for people in need.
Donation of urgent goods (masks) /money to hospitals
Donation of Hygiene items to homeless shelters
Unopened
Action Items:
Determine 501c organization to donate to.
Discuss with Cindy Zheng
Reach out to ROLCC
How to implement the online babysitting project? Need to spec out details.
Followup:
https://docs.google.com/document/d/15gq5rN27nyzGNEclP4Kp9KLmUb8Ehq4dhsZK-j3X2rU/edit
Leo District Officer Meeting Minutes 2020.03.21 (Jason)
Date: Mar 21, 2020
Attendees: Angela Li, Mathew Wang, Sophie McCrearyson, Jason Ji, Andy Xu, Nina Tang
The meeting started at 5:30 and ended at 6:34. We brainstormed the following ideas for potential volunteering activities that the Leos in the district can participate during the COVID 19 outbreak:
1. Code development for an app where youths can help to get grocery for seniors
2. Online babysitting for kids by playing games/doing educational activities
3. Donation of urgent goods (masks) /money to hospitals
Leo District Officer Meeting Minutes 2020.02.09
< meeting minutes to be found>